Phillips@THEARC Coordinator

Employment at the Phillips

Feb 22, 2018


The Phillips@THEARC Coordinator supports the administrative functions of Phillips@THEARC. This includes: managing day-to-day operations; supporting initial programs such as Create-While-You-Wait, the Ambassador Volunteers Initiative, and the Living Room Gallery; supporting community stakeholder relationship building; and coordinating the final architectural and building start-up work.

This is a 6 month temporary position (April-September 2018) with a schedule of Tuesday-Saturday, 9:30 am-5:30 pm.  Interested candidates please submit cover letter, resume, and writing sample when applying.

  • Supports Phillips leadership with Phillips@THEARC.
  • Maintains timely and accurate communication among Phillips staff, community stakeholders, THEARC decision makers, consultants, and contractors including scheduling and facilitating meetings, conference calls, and email exchanges
  • Ensures that all project details are attended to, deadlines met, and follow-up implemented.
  • Supports the Phillips@THEARC Community Advisory Committee including supporting planning with Strategy Arts, managing communications with CAC members, coordinating meetings (including RSVPs, catering, gift cards), gathering data, distributing reports.
  • Manages online booking system for Phillips@THEARC programs and spaces as well as effectively utilizing project management software to keep track of all details and team responsibilities.
  • Prepares and reports on meetings and communications with key community stakeholders.
  • Maintains supplies for workshop and gallery spaces.
  • Supports the Phillips@THEARC Ambassador volunteer program.
  • Maintains a regular presence at Phillips@THEARC. Most days: opens and prepares gallery and workshop space and closes and secures space at the end of the day.
  • Coordinates with THEARC staff for regular maintenance and oversees all deliveries and mail, ensuring that all Phillips packages and post find their way to Phillips@THEARC.
  • Supports the completion of the construction punchlist, communicating with key staff at THEARC and Building Bridges Across the River as well as with subcontractors.
  • Maintains budgets for Phillips@THEARC.
  • Gathers attendance data and other data points as developed.
  • Provides additional administrative and programmatic support as needed.
  • Performs other duties as assigned. 
  • Ability to establish priorities, meet deadlines, and handle numerous assignments concurrently
  • Demonstrated management experience, including proven success with project management
  • Highly effective as team member and collaborator with strong interpersonal and communication skills
  • Strong track record of paying close attention to details
  • Demonstrated ability to employ flexible thinking and methodology
  • Good public speaking skills and writing skills
  • Can work some evening and weekend hours
  • Ability to travel between THEARC and The Phillips Collection

Gallery Educators, Volunteers, Interns, and Temporaries are eligible for the following benefits:

  • Complimentary guest admission to museum (subject to availability)
  • 20% discount at Museum Shop
  • 10% discount at Museum Café
  • Invitations to seminars, lectures, and special events

Pay rate

Up to $18/hour. Commensurate with experience

Apply Here